Rentals
AV Rental for Trade Shows support for Orlando exhibitors, shaped around venue timing, rental display needs, and a cleaner show-floor plan.
Improve your Orlando Trade Show with Pro AV RentalsScale AV power draws to match OCCC's utility ordering requirements and 74 meeting rooms for breakout integrations.
Deploy modular LED walls fitting 2,053,820 square feet of display space without obstructing 173 truck bays during load-in.
Ensure audio dispersion covers 92,000-square-foot assembly halls with ceiling heights supporting truss rigging.
Adapt video resolutions for pillar-free ballrooms up to 95,000 square feet at properties like Rosen Shingle Creek.
Incorporate wireless mics and streaming for 1,501-room hotels with 136,000 square feet of outdoor event space.
Plan teardown timelines aligning with Florida's open-market labor rules and venue EAC conditions.
Verify connectivity for 5,000+ connected guest rooms via pedestrian bridges in the Convention District.
The Orange County Convention Center stands as North America's second-largest facility with 7 million square feet of total meeting space, including 2.1 million square feet dedicated to displays, making it a cornerstone for the rentals in Orlando trade shows. Exhibitors must adhere to published EAC conditions, ordering utilities and aerial rigging directly through the center to support AV deployments like overhead LED arrays or distributed speaker lines across vast halls. With two 92,000-square-foot general assembly areas, three full-service restaurants, and eight food courts featuring free Wi-Fi, AV setups prioritize unobtrusive cabling runs that preserve public flow while delivering immersive booth experiences for events attracting 200+ gatherings yearly.
Ongoing expansions such as the Grand Concourse project enhance infrastructure for modern AV, including robust power grids for high-draw video walls spanning display aisles. Rental coordinators review the center's 235 breakout configurations within 74 meeting rooms to extend AV from main halls into smaller sessions, using daisy-chained amplifiers and switchers for consistent signal quality. On-site parking for 6,227 vehicles and covered loading docks facilitate timely AV arrivals, aligning with move-in schedules that accommodate 1.4 million attendees across the economic impact of $2.1 billion.
2,053,820 square feet display space
74 meeting rooms with 235 breakouts
173 truck bays for AV equipment delivery
Free Wi-Fi integration for AV streaming
LEED EBOM Gold sustainability standards
Hyatt Regency Orlando, ranked among the top 25 U.S. Hotels by Cvent, connects via three walkway bridges to the OCCC, offering 315,000 square feet of function space including 110,000 square feet for displays and a 54,652-square-foot pillar-free Regency Ballroom ideal for keynote projections. The rentals here emphasize state-of-the-art meetings technology, with 31-foot ceilings accommodating flown screens and line array speakers for theater setups up to 5,800. Over 100 breakout rooms demand portable AV kits like wireless projectors and podium mics, coordinated against each event's service manual in Florida's right-to-work labor context.
Hilton Orlando's 249,000 square feet of space, with 159,019 square feet for displays, links directly to the OCCC south side, enabling fluid AV transitions between 50,000-square-foot ballrooms and lower-level venues. Rentals focus on 26-foot ceilings for rigging trusses supporting ambient lighting and video playback for receptions up to 5,070, while 51 meeting rooms integrate DMX-controlled fixtures for dynamic booth reveals. Outdoor venues under Florida skies require weatherproof AV housings, planned with venue policies to ensure reliable performance during multi-day trade shows.
Hyatt: 1,641 sleeping rooms, 182 meeting rooms
Hilton: 1,424 rooms, 26-foot ceilings
Walkway access to OCCC for logistics
Pillar-free ballrooms for unobstructed AV
Capacities up to 5,800 theater style
Florida's right-to-work status fosters an open-market labor environment, allowing exhibitors to engage contractors under OCCC's formal EAC conditions without venue-wide union exclusivity. The rentals incorporate this by pre-qualifying teams familiar with direct orders for utilities and rigging, preventing delays in hall-wide setups spanning 2.1 million square feet. Show organizers' manuals dictate final rules, ensuring AV labor aligns with designated service contractors for safe, efficient installations amid high-volume traffic.
Hotel venues like Rosen Shingle Creek, with 524,000 square feet including 195,000 display space, expect confirmation of house AV policies before external rentals. With 99 meeting rooms and 1,501 guestrooms, AV coordination verifies non-conflicting schedules for ballroom loads up to 9,500 theater capacity, leveraging the absence of public union mandates to streamline truss builds and cable management in 31-foot ceiling spaces.
OCCC's utility ordering process governs power allocations for the rentals, critical for LED walls drawing significant loads across 92,000-square-foot assemblies. Rigging plans account for aerial services booked via the center, positioning speakers and lights at optimal heights without impeding 6,227 parking spaces or food court flows. Rentals specify circuit mappings for displays in the 7 million square foot complex, ensuring phased power-ups during move-ins via 173 truck bays.
Rosen Centre Hotel's 162,000 square feet, with 67,448 display area, requires AV power strategies matching 25-foot ceilings and 35 breakout rooms. Rentals include backup generators for 35,000-square-foot ballrooms hosting 4,000 theater events, coordinated with open-market labor to handle DMX runs and fiber optics for multi-booth video syncing.
Direct OCCC utility and rigging orders
Phased power for high-draw AV
Ceiling heights from 25-31 feet across venues
Backup provisions for extended events
Distributed audio rentals dominate for OCCC's expansive halls, where line arrays cover 2.1 million square feet without hot spots, integrated with free Wi-Fi for app-controlled zones. Venue EAC rules guide wireless mic frequencies to avoid interference in 74 meeting rooms, supporting hybrid trade shows with live streaming to off-site viewers. Concrete specifics like three covered docks enable early audio tests during load-in.
Hilton Orlando's lobby-level spaces flow audio from 50,000-square-foot ballrooms into 51 meeting rooms, using beam steering tech for 3,534 classroom capacities. Rentals plan for outdoor extensions under starry nights, adhering to right-to-work flexibility for timely adjustments.
Line arrays for hall-wide coverage
Wireless mics per EAC guidelines
Hybrid streaming via venue Wi-Fi
Outdoor audio weatherproofing
High-resolution LED rentals fit OCCC display aisles, scalable to 92,000-square-foot assemblies with modular pitches for 6000 reception crowds. Rigging via center services positions curved walls for immersive product demos, compliant with sustainability goals in LEED-certified spaces. Truck bay access streamlines video crate handling for quick booth activations.
Hyatt Regency's 110,000-square-foot displays demand 4K projectors for 54,000-square-foot ballrooms, with switchers routing feeds across 182 rooms. Rentals emphasize low-latency for live polls, planned against hotel manuals.
Modular LEDs for scalability
4K projection for ballrooms
Low-latency video switching
Rigging per venue specs
Orlando's convention rhythm relies on precise timelines, with OCCC's 173 bays handling AV alongside display traffic for 200 events yearly. Rentals sequence audio first for testing, followed by video hangs via approved rigging, respecting EAC labor paths in right-to-work settings. Pedestrian bridges to hotels like Rosen Plaza facilitate cross-venue AV sharing.
Rosen Shingle Creek's 136,000 outdoor square feet extends indoor AV logistics, with 99 rooms prepped via poolside courtyards. Final walkthroughs confirm teardown within show deadlines.
FAQ
OCCC requires adherence to exhibitor/EAC conditions, with utilities and aerial rigging ordered directly through the center in Florida's right-to-work state. Confirm specifics in the event manual.
Facilities like OCCC's 2.1 million display square feet need distributed systems, while Hyatt Regency's 54,652-square-foot ballroom suits pillar-free projections for up to 5,800 attendees.
Free Wi-Fi in OCCC public areas and hotel integrations support streaming, with walkways enabling smooth AV handoffs to properties like Hilton Orlando.
Aerial rigging at OCCC is center-ordered, supporting 31-foot ceilings at Rosen Shingle Creek for line arrays and LEDs across 195,000 display feet.
Sequence move-ins via 173 OCCC truck bays, test audio/video early, and align teardowns with EAC rules for events spanning ballroom-to-hall transitions.
OCCC's LEED EBOM Gold status favors energy-efficient LEDs, complemented by solar arrays and eco-friendly rigging practices.
Ready for the next Orlando show?
